I have lived in a passive solar house in Sydney for 20 years. My observations based on that are as follows
Shading: Mine I work to a 65 degree angle. That means full shade from late October to late February. That is a compromise and basically you could do with more sun on the October side and less on the Feb side. Autumn is usually warm and sees the house overheat in March and April, easily dealt with via cross ventilation.
Pergola: My pergola does the shading. It has fixed blades of 13mm plywood set at 32 degrees and overlapped so that full blockage occurs when the sun is higher than 65 degrees. In winter, the sun penetrates about 3.5 metres into the house Forget about effective height of the windows. What you are interested in is when the sun sneaks in through the bottom and when it does not.
Thermal Mass. We have a concrete slab floor with black slate. It works very well. If management wants timber floors you will need to get some heated mass some other way. I have always liked the Trombe-Michel idea, and it can be adapted to other situations as well. I would suggest you glaze the entire north face (double glazed) and if you want some solid wall in one area use the Trombe-Michel idea. Could be masonry, water in drums or bottles etc.
The old house should be double glazed throughout, and for better solar heating there are a few add on systems that can pump warm air into the old house. eg http://www.hrv.com.au/
Our house can't really get through a Sydney winter without some boost for one month from a fan heater. Double glazing was too expensive 20 years ago and I think it would tip the balance if we could retrofit. 18 degrees is the lowest temp the family will accept which works very well in that boosting is needed infrequently. The lowest temp the house has got to is 14.9c, in the morning and from that temp it would need 2 or more sunny days to build up any reserve. Canberra is much colder than Sydney so insulation is very important. Have you considered reverse brick veneer, with that you can get very good wall insulation and the mass is where it is needed.
regards
Greg


